Upcoming Elementary Events

Dear elementary parents, 

We would like to inform you of some upcoming elementary events.

Our annual administration of the Eiken IBA test to all of the second through fifth graders will be on the morning of Tuesday, October 5.  As usual, we plan to administer the TOEFL Primary and TOEFL Junior tests to the elementary students next term in February.

The Japanese national spelling bee, which KIUA has sent participants to since it started back in 2010, has been cancelled this year due to the pandemic, but we will still be having class spelling bees in all elementary English classes during the week of October 11-15.  The winners from each class will then participate in a KIUA elementary spelling bee during the last week of October.

If you have any questions about these events, please feel free to contact me or your child’s homeroom teacher.

Steve Rohrer
KIU Academy Vice Principal

Updates (Sept. 10, 2021)

Dear KIUA parents and guardians,

We have finished the first full week of the fall term, and we would like to thank you for your cooperation as we do our best to keep the KIU Academy school community healthy.

Since school began on September 1, none of our KIUA students or staff have tested positive for COVID-19. However, we appreciate that students and staff who have had possible COVID symptoms, a family member with such symptoms, or have had close contact with someone who may have been infected have stayed home from school in order to prevent possible contagion. Absence of these students as well as those whose parents are concerned about their children’s ability to attend school safely is excused (they will be marked present for “School Attendance”, and our teachers are working to support these students as they complete their school work from home. Please note that high school students who are absent still need to fulfil all the academic requirements in order to earn class credits for this term.

As the state of emergency in Kyoto Prefecture continues through the end of September, we ask for your continuing understanding and support as we continue to follow our state of emergency schedule with the delayed school start time. Calendar events like elementary Sports Day, Fall Camp and the secondary School Festival have been postponed until further notice. We will continue having quiet lunch time and no official playtime before or after school. Middle and High school sports club practices will be held on a limited basis on campus (participation is voluntary and requires parental permission). 

We also appreciate your faithful attention to your child’s health and filling in of the KIUA Health Check-up Sheet.

Thank you so much for your cooperation,

KIU Academy


Fall Term Start: Announcements

Dear Parents and Students,

We hope that you and your family have enjoyed the summer holidays. The KIU Academy teachers and staff look forward to the start of a new school term.

We ask that you carefully read the information in this letter so that we can prevent infections in our school community.

Haroldo Simoes

KIUA Principal


1 - School Schedule

While a State of Emergency is in force, we will use the shortened schedule. The school gate will open at 9:20. Homeroom will start at 9:40 (9:35 for high school). Elementary students will be sent home at 15:08 (grades 1-2) and 15:15 (grades 3-5), and all other grades will leave school at 15:35.

LINK → 2021_2 - Fall Term SHORTENED School Schedule 

When the State of Emergency is lifted we will issue a new schedule.

2 - Health Monitoring 

Please continue to monitor your child’s health condition and fill in the Health Check-up Sheet for August and September. Students should start filling in the form from August 18th and bring the completed form every day starting from the first day of school (September 1, 2021).

LINKS    Health Check-up Sheet for August           Health Check-up Sheet for September


A) Cases in which coming to school is prohibited:

  • Infected person
  • Person who has had close contact with an infected person
  • Person who has cold-like symptoms such as fever, sneezing, coughing, etc. (Keep your child at home for at least one day after the fever goes down.)
  • Person with cohabiting family member exhibiting cold-like symptoms such as fever

B) Not coming to school is allowed in case the parents do not want their children to go to school due to concerns about infection which the school principal deems acceptable, such as under the following circumstances:

  • The student requires constant medical care or has a significant medical problem.
  • The student lives in an area where the number of infections with unknown transmission is increasing rapidly.
  • The family living with the student includes a person with a pre-existing condition, elderly, etc.

Please contact the homeroom teacher if you plan to keep your child at home. Note that while classes are being conducted on campus, we are not able to provide online classes for those who stay home. The homeroom teacher will collect class assignments for students who are absent and give them to the parents. Please make the necessary arrangements with the homeroom teacher.

3 - Precautionary Measures at School

We will continue to follow the recommendations issued by the Japanese government (Ministry of Education). 
LINK → KIUA COVID-19 Health and Safety Policies (Fall 2021 Update)

4 - Response to infection and avoidance of discrimination, etc.

Whatever measures to prevent infection are taken, it is impossible to reduce the risk of infection to zero. KIU Academy will make sure that prompt and proper action can be taken in case someone is infected.

The school community must be careful not to cause discrimination, prejudice, bullying and defamation against a person who is infected or who has had close contact with an infected person, or against a person who has not been vaccinated.

We ask parents to be mindful of people’s right to privacy and instruct their children to be careful and avoid making assumptions, careless talk, rumors and gossip.

5 - Preparing for school closures and online classes

KIU Academy will stop classes on campus and will switch to online classes if the government authorities order school closures, or if a case of infection occurs at school.

Parents must make sure that their children are ready for a sudden switch to online classes. In order to join online classes students will need a device that is able to connect to the internet and has the necessary hardware to handle conference calls. The software will be provided by the school (G-suite online). We also recommend that you have a printer available at home. For more information, see the link below:

LINK → Recommended Hardware Requirements for PCs or Laptops for KIUA School Work

6 - Clubs and Special Events:

Because of the uncertainties surrounding the pandemic and the State of Emergency, our sports league (WJAA) has cancelled all matches. The local gym that we borrow for practices is also closed due to the State of Emergency. Therefore sports practices will not be held for the time being.

School trips and other events are also on hold for the moment. We hope that the State of Emergency will be lifted so that we can reschedule them.

7 - Other information and useful links:


Middle & High School Camp (Field Trip)

Dear Parents,

The MS-HS Camp (grades 6-11) that was planned to be held at the National Noto Youth Friendship Center has been cancelled.

In its place we are planning a different activity.

Please click on the links below for more information:

2021 Nesta Resort Field Trip (MS-HS) Letter (English and Japanese)

2021 Nesta activity-use-agreement 同意書

2021 Nesta activity-use-agreement (ENGLISH)

2021 Nesta - KIUA Schedule and Equipment list 持ち物リスト

2021 Nesta map-activity Guide

2021 Nesta map-pamphlet

2021 Nesta map

KIU Academy

School Lunch Orders and Phone Hours During the Semi-emergency coronavirus measures

Dear Parents and Guardians

During the Semi-emergency coronavirus measures, please place orders for school lunch at least one day in advance if possible.
If you have no choice but to order on the day of the emergency, please do so by phone between 8:15 and 8:55 a.m.

Regarding phone calls to school, please note that the office hours during the Semi-emergency coronavirus measures are between 8:15 a.m. and 5:00 p.m. on weekdays.

We apologize for any inconvenience this may cause and thank you in advance for your cooperation.

KIU Academy Office

Update regarding the end of the State of Emergency

Dear Parents and Students,

The State of Emergency in Kyoto is scheduled to end on Sunday, June 20.

Therefore starting from Monday (June 21st),  KIU Academy will return to the schedule we used at the start of the term on Monday

Under this schedule:

  • The school gate opens at 8:30 AM
  • Elementary and Middle School homerooms start at 9:05 AM
  • High School homerooms start at 9:00 AM

For more details, please check the file link below

2021 - Spring Term School Schedule (S-45 version)

KIU Academy


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