Regarding the end of State of Emergency

Dear Parents and Students,

We are thankful that with your support and cooperation we have been able to keep the COVID-19 virus from spreading in the KIUA community.

Now that the State of Emergency is about to be lifted, we would like to return school operations to normal from Monday, Oct. 4, while also continuing to take precautionary measures to avoid infections.

You will find the updated information below. Please read it carefully.

We ask for your continued cooperation.

Haroldo Simoes

KIUA Principal

1 - School Schedule

We have decided to return to the standard KIUA schedule starting from Monday, Oct. 4. This is the schedule which displays in students’ and parents’ FACTS / Renweb accounts.

The school gate will open at 8:20. Homeroom will start at 8:45 (8:40 for high school). 

Elementary students will be allowed to play outside in the morning (before homeroom). They can also play after school from 3:15 to 3:45. Elementary students will be sent home at 3:45.

Middle and High school students will not be allowed to use the playground in the morning (before homeroom). But they will have the space available to them after school (4:00 to 4:45 for MS and 4:45 to 5:30 for HS). MS students will be dismissed at 4:45 and HS students at 5:30 every day except for Wednesdays (all MS and HS students dismissed at 4:00).

2 - Health Monitoring 

Please continue to monitor your child’s health condition and fill in the Health Check-up Sheet for October. 

LINK → Health Check-up Sheet for October (Japanese AND English)


A) Cases in which coming to school is prohibited:

  • Infected person
  • Person who has had close contact with an infected person
  • Person who has cold-like symptoms such as fever, sneezing, coughing, etc. (Keep your child at home for at least one day after the fever goes down.)
  • Person with cohabiting family member exhibiting cold-like symptoms such as fever

B) Not coming to school is allowed in case the parents do not want their children to go to school due to concerns about infection which the school principal deems acceptable, such as under the following circumstances:

  • The student requires constant medical care or has a significant medical problem.
  • The student lives in an area where the number of infections with unknown transmission is increasing rapidly.
  • The family living with the student includes a person with a pre-existing condition, elderly, etc.

Plese contact the homeroom teacher if you plan to keep your child at home. Note that while classes are being conducted on campus, we are not able to provide online classes for those who stay home. The homeroom teacher will collect class assignments for students who are absent and give them to the parents. Please make the necessary arrangements with the homeroom teacher.

C) Regarding masks:

  • non-woven masks are the most effective in preventing infection, followed by cloth masks, and then urethane masks. Please have your children use high-quality masks, preferably non-woven ones, and make sure they fit properly.

3 - Precautionary Measures at School

We will continue to follow the recommendations issued by the Japanese government (Ministry of Education). 

LINK → KIUA COVID-19 Health and Safety Policies (Fall 2021 Update)

4 - Clubs and Special Events:

Regular sports club practices will resume. Participation is voluntary. Because of the uncertainties surrounding the pandemic and the State of Emergency, our sports league (WJAA) has cancelled all matches. 

For the time being all overnight school trips will be cancelled. Other field trips and events will be considered if the pandemic situation continues to improve.

Middle and High School Sports Day will be taking place on October 16 (Saturday). October 18 will be a substitute holiday for MS-HS. Only students will be allowed to attend Sports Day. Middle school events will be held in the morning and high school events in the afternoon. More details will be announced to students and parents next week.

Elementary sports day will not be held on Saturday, October 2, and Monday, October 4 will be a regular school day. A decision regarding rescheduling Elementary Sports Day has not yet been made.

We are planning to have Parent-Teacher Conferences in person at school for parents who are comfortable coming. The homeroom teachers will distribute appointment letters to students during homeroom. Please ask your children about it and have them return the letter by October 8 (Friday). Please note that MS-HS will have conferences October 19-22, and Elementary will have conferences October 18-22. Please take your temperature at home beforehand and wear a mask when you come to school. If you have a fever or other cold-like symptoms on the day of your visit, please refrain from coming to school and call the school office as soon as possible. (0774-64-0804)

5 - (REMINDER) Response to infection and avoidance of discrimination, etc.

Whatever measures to prevent infection are taken, it is impossible to reduce the risk of infection to zero. KIU Academy will make sure that prompt and proper action can be taken in case someone is infected.

The school community must be careful not to cause discrimination, prejudice, bullying and defamation against a person who is infected or who has had close contact with an infected person, or against a person who has not been vaccinated. We ask parents to be mindful of people’s right to privacy and instruct their children to be careful and avoid making assumptions, careless talk, rumors and gossip.

6 - (REMINDER) Preparing for school closures and online classes

KIU Academy will stop classes on campus and will switch to online classes if the government authorities order school closures, or if a case of infection occurs at school.

Parents must make sure that their children are ready for a sudden switch to online classes. In order to join online classes students will need a device that is able to connect to the internet and has the necessary hardware to handle conference calls. The software will be provided by the school (G-suite online). We also recommend that you have a printer available at home. For more information, see the link below:

LINK → Recommended Hardware Requirements for PCs or Laptops for KIUA School Work

7 - (REMINDER) Other information and useful links: