Elementary Events

Dear elementary parents,

We would like to inform you about several upcoming events, etc.

New date for elementary sports day = Wednesday, October 27

We have set the new date for elementary sports day for Wednesday, October 27 from 1:00 at the Tanabe Park Multipurpose Sports Plaza (Tanabe kōen tamokuteki undō hiroba) for students only. We plan to take the students to the ground for practice on Monday (10/25) and Tuesday (10/26). We are sorry parents will not be able to attend again this year, but we will take a video of this event for those who are interested to view later on YouTube. The dates may be changed if the weather is not good. 

Elementary Spelling Bee

During the week of October 11-15, all of the elementary students will participate in spelling bees in their English classes. The winners from the class bees will participate in the KIUA Elementary Spelling Bee on Thursday, October 28.  We will take a video of this event for those who are interested to view later on YouTube.

Steve Rohrer 

KIU Academy Vice Principal

MS-HS SPORTS DAY 2021

The MS-HS Sports Day will be taking place this Saturday, October 16, with October 18 being a substitute holiday for MS-HS (no classes).

Only students are allowed to attend. We will make video recordings of the event that the parents will be able to view later.

All students must bring their Health Check Form filled out for that morning and show it to the teacher who is supervising their team.

Students who have a fever the morning of Sports Day must stay at home. If students develop a fever while at Sports Day they will have to return home.

If your child needs to be absent, please call the school office between 8:00 - 9:00 AM  ( 0774 - 64 - 0804 )

For more details, please see the Sports Day Information Booklet*.

* Please note that the MS-HS Sports Day is a student-led event. The information booklet has been put together by students as part of their training for college, career and citizenship. Thank you for your appreciation and support.

MIDDLE SCHOOL (MS) SPORTS DAY

The MS Sports Day events will be in the morning only.

MS students should arrive at school at 8:30 and will return to KIUA at 12:40 (parents can pick them up at school).

We ask MS parents to refrain from dropping and picking up their children directly at the gym.

Students need to take their temperature at home on Saturday morning and bring their health check form to school to be signed by their team supervising teacher.

Students also need to bring:

  • Gym shoes
  • A water bottle (Tea, water and sports drinks are allowed in the gym, but not coffee or soda)
  • Gloves for tug of war
  • Face mask

HIGH SCHOOL (HS) SPORTS DAY

The HS Sports Day events will be in the afternoon

HS students should arrive at school at 12:30 and will return to KIUA at 5:20 (parents can pick them up at school).

Please make sure to eat lunch before arriving at school.

We ask HS parents to refrain from dropping and picking up their children directly at the gym.

Students need to take their temperature at home on Saturday morning and bring their health check form to school to be signed by their team supervising teacher

Students also need to bring:

  • Gym shoes 
  • A water bottle (Tea, water and sports drinks are allowed in the gym, but not coffee or soda)
  • Gloves for tug of war
  • Face mask

Change of school lunch supplier

Dear parents,

Thank you for all your support for KIU Academy.

A sudden development has occurred with our usual school lunch supplier, “Jonan Kyushoku Center.” We received a notice from them that they have stopped their operations due to the closing down of their company.

In line with this, a new contract with “Gochiben” for school lunch deliveries will commence as of October 18th 2021. The price of “Gochiben” daily lunches are below.

Please note that A and B lunchboxes have the same menu, only the quantity changes.

* Smaller size (mainly for elementary students): A-LUNCH 400 yen

* Regular size: B-LUNCH 500 yen

(You can upgrade your order to include extra rice for free if you request it at least one day in advance. For same-day orders the extra rice costs an additional 50 yen)

About “Gochiben”:  https://www.gochiben.com/about-service/

Menu of the Month : https://www.gochiben.com/menu-of-the-month/

If you wish to order a school lunch, please make your request by 4:00 p.m. the day before. If you have no choice but to order on the day, please be sure to apply by phone by 8:50 a.m. The rice is served as mixed grains, but if you prefer white rice, please tell us you need to change to white rice.

If you have any questions or would like to place orders, please contact the school reception. (07744-64-0804).

Thank you.

KIU Academy Office

Clarification regarding holidays

Dear Parents and Students,

We would like to remind you that October 11 (Monday) is a regular school day.

You might have an older, printed calendar which shows this date as スポーツの日 (Sports Day). This is a national holiday usually held annually on the second Monday in October to commemorate the opening of the 1964 Summer Olympics.

However, as a special arrangement for the 2020 Summer Olympics, this holiday was moved to July 23, 2021 (coinciding with the opening of the postponed Olympics). Therefore October 11 is not a national holiday this year.

Note that this is unrelated to KIUA Sports Day events.
The MS-HS Sports Day will be held on October 16, with October 18 being a substitute holiday for MS-HS (no classes).

KIU Academy

Regarding the end of State of Emergency

Dear Parents and Students,

We are thankful that with your support and cooperation we have been able to keep the COVID-19 virus from spreading in the KIUA community.

Now that the State of Emergency is about to be lifted, we would like to return school operations to normal from Monday, Oct. 4, while also continuing to take precautionary measures to avoid infections.

You will find the updated information below. Please read it carefully.

We ask for your continued cooperation.

Haroldo Simoes

KIUA Principal

1 - School Schedule

We have decided to return to the standard KIUA schedule starting from Monday, Oct. 4. This is the schedule which displays in students’ and parents’ FACTS / Renweb accounts.

The school gate will open at 8:20. Homeroom will start at 8:45 (8:40 for high school). 

Elementary students will be allowed to play outside in the morning (before homeroom). They can also play after school from 3:15 to 3:45. Elementary students will be sent home at 3:45.

Middle and High school students will not be allowed to use the playground in the morning (before homeroom). But they will have the space available to them after school (4:00 to 4:45 for MS and 4:45 to 5:30 for HS). MS students will be dismissed at 4:45 and HS students at 5:30 every day except for Wednesdays (all MS and HS students dismissed at 4:00).

2 - Health Monitoring 

Please continue to monitor your child’s health condition and fill in the Health Check-up Sheet for October. 

LINK → Health Check-up Sheet for October (Japanese AND English)

IMPORTANT NOTICES:

A) Cases in which coming to school is prohibited:

  • Infected person
  • Person who has had close contact with an infected person
  • Person who has cold-like symptoms such as fever, sneezing, coughing, etc. (Keep your child at home for at least one day after the fever goes down.)
  • Person with cohabiting family member exhibiting cold-like symptoms such as fever

B) Not coming to school is allowed in case the parents do not want their children to go to school due to concerns about infection which the school principal deems acceptable, such as under the following circumstances:

  • The student requires constant medical care or has a significant medical problem.
  • The student lives in an area where the number of infections with unknown transmission is increasing rapidly.
  • The family living with the student includes a person with a pre-existing condition, elderly, etc.

Plese contact the homeroom teacher if you plan to keep your child at home. Note that while classes are being conducted on campus, we are not able to provide online classes for those who stay home. The homeroom teacher will collect class assignments for students who are absent and give them to the parents. Please make the necessary arrangements with the homeroom teacher.

C) Regarding masks:

  • non-woven masks are the most effective in preventing infection, followed by cloth masks, and then urethane masks. Please have your children use high-quality masks, preferably non-woven ones, and make sure they fit properly.

3 - Precautionary Measures at School

We will continue to follow the recommendations issued by the Japanese government (Ministry of Education). 

LINK → KIUA COVID-19 Health and Safety Policies (Fall 2021 Update)

4 - Clubs and Special Events:

Regular sports club practices will resume. Participation is voluntary. Because of the uncertainties surrounding the pandemic and the State of Emergency, our sports league (WJAA) has cancelled all matches. 

For the time being all overnight school trips will be cancelled. Other field trips and events will be considered if the pandemic situation continues to improve.

Middle and High School Sports Day will be taking place on October 16 (Saturday). October 18 will be a substitute holiday for MS-HS. Only students will be allowed to attend Sports Day. Middle school events will be held in the morning and high school events in the afternoon. More details will be announced to students and parents next week.

Elementary sports day will not be held on Saturday, October 2, and Monday, October 4 will be a regular school day. A decision regarding rescheduling Elementary Sports Day has not yet been made.

We are planning to have Parent-Teacher Conferences in person at school for parents who are comfortable coming. The homeroom teachers will distribute appointment letters to students during homeroom. Please ask your children about it and have them return the letter by October 8 (Friday). Please note that MS-HS will have conferences October 19-22, and Elementary will have conferences October 18-22. Please take your temperature at home beforehand and wear a mask when you come to school. If you have a fever or other cold-like symptoms on the day of your visit, please refrain from coming to school and call the school office as soon as possible. (0774-64-0804)

5 - (REMINDER) Response to infection and avoidance of discrimination, etc.

Whatever measures to prevent infection are taken, it is impossible to reduce the risk of infection to zero. KIU Academy will make sure that prompt and proper action can be taken in case someone is infected.

The school community must be careful not to cause discrimination, prejudice, bullying and defamation against a person who is infected or who has had close contact with an infected person, or against a person who has not been vaccinated. We ask parents to be mindful of people’s right to privacy and instruct their children to be careful and avoid making assumptions, careless talk, rumors and gossip.

6 - (REMINDER) Preparing for school closures and online classes

KIU Academy will stop classes on campus and will switch to online classes if the government authorities order school closures, or if a case of infection occurs at school.

Parents must make sure that their children are ready for a sudden switch to online classes. In order to join online classes students will need a device that is able to connect to the internet and has the necessary hardware to handle conference calls. The software will be provided by the school (G-suite online). We also recommend that you have a printer available at home. For more information, see the link below:

LINK → Recommended Hardware Requirements for PCs or Laptops for KIUA School Work

7 - (REMINDER) Other information and useful links:

Elementary Dress Up Day

Dear elementary parents,

Although we are not able to have our usual fall events and outings due to the continuing pandemic, we would like to have some “dress up days” for fun in the elementary school.

We will start on Friday, October 1 with “animal day.” All students are encouraged (but not required) to wear a shirt or hat with animal pictures on it or some kind of animal costume. They may want to draw an animal face on the mask they wear that day.

Here are some of the guidelines we will expect all students to follow:

1. Students may only wear what they bring.  They should not share or trade with others at school.

2. During classes, students must remove hats or masks that cover their eyes or anything else distracting.

If you have any questions, please feel free to contact me.

Thank you for your cooperation,

Steve Rohrer

KIU Academy

Upcoming Elementary Events

Dear elementary parents, 

We would like to inform you of some upcoming elementary events.

Our annual administration of the Eiken IBA test to all of the second through fifth graders will be on the morning of Tuesday, October 5.  As usual, we plan to administer the TOEFL Primary and TOEFL Junior tests to the elementary students next term in February.

The Japanese national spelling bee, which KIUA has sent participants to since it started back in 2010, has been cancelled this year due to the pandemic, but we will still be having class spelling bees in all elementary English classes during the week of October 11-15.  The winners from each class will then participate in a KIUA elementary spelling bee during the last week of October.

If you have any questions about these events, please feel free to contact me or your child’s homeroom teacher.

Sincerely,
Steve Rohrer
KIU Academy Vice Principal

Updates (Sept. 10, 2021)

Dear KIUA parents and guardians,

We have finished the first full week of the fall term, and we would like to thank you for your cooperation as we do our best to keep the KIU Academy school community healthy.

Since school began on September 1, none of our KIUA students or staff have tested positive for COVID-19. However, we appreciate that students and staff who have had possible COVID symptoms, a family member with such symptoms, or have had close contact with someone who may have been infected have stayed home from school in order to prevent possible contagion. Absence of these students as well as those whose parents are concerned about their children’s ability to attend school safely is excused (they will be marked present for “School Attendance”, and our teachers are working to support these students as they complete their school work from home. Please note that high school students who are absent still need to fulfil all the academic requirements in order to earn class credits for this term.

As the state of emergency in Kyoto Prefecture continues through the end of September, we ask for your continuing understanding and support as we continue to follow our state of emergency schedule with the delayed school start time. Calendar events like elementary Sports Day, Fall Camp and the secondary School Festival have been postponed until further notice. We will continue having quiet lunch time and no official playtime before or after school. Middle and High school sports club practices will be held on a limited basis on campus (participation is voluntary and requires parental permission). 

We also appreciate your faithful attention to your child’s health and filling in of the KIUA Health Check-up Sheet.

Thank you so much for your cooperation,

KIU Academy

 

Fall Term Start: Announcements

Dear Parents and Students,

We hope that you and your family have enjoyed the summer holidays. The KIU Academy teachers and staff look forward to the start of a new school term.

We ask that you carefully read the information in this letter so that we can prevent infections in our school community.

Haroldo Simoes

KIUA Principal

 

1 - School Schedule

While a State of Emergency is in force, we will use the shortened schedule. The school gate will open at 9:20. Homeroom will start at 9:40 (9:35 for high school). Elementary students will be sent home at 15:08 (grades 1-2) and 15:15 (grades 3-5), and all other grades will leave school at 15:35.

LINK → 2021_2 - Fall Term SHORTENED School Schedule 

When the State of Emergency is lifted we will issue a new schedule.

2 - Health Monitoring 

Please continue to monitor your child’s health condition and fill in the Health Check-up Sheet for August and September. Students should start filling in the form from August 18th and bring the completed form every day starting from the first day of school (September 1, 2021).

LINKS    Health Check-up Sheet for August           Health Check-up Sheet for September

IMPORTANT NOTICES:

A) Cases in which coming to school is prohibited:

  • Infected person
  • Person who has had close contact with an infected person
  • Person who has cold-like symptoms such as fever, sneezing, coughing, etc. (Keep your child at home for at least one day after the fever goes down.)
  • Person with cohabiting family member exhibiting cold-like symptoms such as fever

B) Not coming to school is allowed in case the parents do not want their children to go to school due to concerns about infection which the school principal deems acceptable, such as under the following circumstances:

  • The student requires constant medical care or has a significant medical problem.
  • The student lives in an area where the number of infections with unknown transmission is increasing rapidly.
  • The family living with the student includes a person with a pre-existing condition, elderly, etc.

Please contact the homeroom teacher if you plan to keep your child at home. Note that while classes are being conducted on campus, we are not able to provide online classes for those who stay home. The homeroom teacher will collect class assignments for students who are absent and give them to the parents. Please make the necessary arrangements with the homeroom teacher.

3 - Precautionary Measures at School

We will continue to follow the recommendations issued by the Japanese government (Ministry of Education). 
LINK → KIUA COVID-19 Health and Safety Policies (Fall 2021 Update)

4 - Response to infection and avoidance of discrimination, etc.

Whatever measures to prevent infection are taken, it is impossible to reduce the risk of infection to zero. KIU Academy will make sure that prompt and proper action can be taken in case someone is infected.

The school community must be careful not to cause discrimination, prejudice, bullying and defamation against a person who is infected or who has had close contact with an infected person, or against a person who has not been vaccinated.

We ask parents to be mindful of people’s right to privacy and instruct their children to be careful and avoid making assumptions, careless talk, rumors and gossip.

5 - Preparing for school closures and online classes

KIU Academy will stop classes on campus and will switch to online classes if the government authorities order school closures, or if a case of infection occurs at school.

Parents must make sure that their children are ready for a sudden switch to online classes. In order to join online classes students will need a device that is able to connect to the internet and has the necessary hardware to handle conference calls. The software will be provided by the school (G-suite online). We also recommend that you have a printer available at home. For more information, see the link below:

LINK → Recommended Hardware Requirements for PCs or Laptops for KIUA School Work

6 - Clubs and Special Events:

Because of the uncertainties surrounding the pandemic and the State of Emergency, our sports league (WJAA) has cancelled all matches. The local gym that we borrow for practices is also closed due to the State of Emergency. Therefore sports practices will not be held for the time being.

School trips and other events are also on hold for the moment. We hope that the State of Emergency will be lifted so that we can reschedule them.

7 - Other information and useful links:

 

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